1. Purpose

Qhubeka uses bicycles to move communities forward. We partner with the community, public sector, private sector, and non-profit organisations to develop our programmes, which focus on providing people with bicycles in return for working to improve their community, environment or school attendance.

  1. Responsibilities

Qhubeka is looking for a Programme Administrator, based in Cape Town, to oversee and administer all programme related activities in the Western Cape.

Main tasks include:

  • Coordinate and facilitate the successful acquisition of new implementation partners and the effective management of existing implementation partners.
  • Draft, complete and update all MoUs relating to programme activities with all new and existing implementation partners.
  • Plan and implement the successful deployment of the Western Cape Detailed Implementation Plan (DIP)
  • Regularly monitor programme progress against DIP and MoUs, and adapt the DIP accordingly.
  • Manage all day-to-day operational aspects of all the SHIFT programmes in the Western Cape
  • Manage the contracted team to effectively run pre-distribution cycling safety and maintenance training.
  • Mange the contracted team to effectively run distribution events (#newbikedays).
  • Work closely with other Qhubeka departments and implementing partners to host VIP #newbikedays and other funding partner related activations.
  • Work closely with the Qhubeka Channel Officer to effectively set up the required mechanic training programme for all delivered bicycles.
  • Monitor and evaluate the performance of all implementation partners, ensuring all responsibilities, as laid out in the MoU, are successfully achieved.
  • Manage and track programme budget
  • Work with the Advocacy and Research and M&E team to allow for sound research and input into programme design and new implementations and to allow them to effectively monitor and evaluate all programmes.
  • Establish a clear communications plan within the team i.e. finance and logistics, client relations, events and communications

Other Tasks:

  • Set up regular meetings with all implementation partners
  • Attend regular Qhubeka team meeting and progamme specific meetings
  • Attend meetings, as necessary, with Western Cape Regional Manager to facilitate new partnerships

Qualified applicants will have:

  • Degree in Education, Public Health, Organisational Development or related fields
  • Full Project life cycle management skills
  • Experience working in programme management i.e. contracts, log frames, theory of change, etc.
  • Flexibility and ability to work in a multi-cultural environment is required
  • Experience in working in the non-profit sector in South Africa
  • Fluent English and one other South African language
  • Computer skills (Microsoft Office, MS Project, Advanced Excel)